POSITION PURPOSE
Responsible for supporting Human Resources Leadership and the Human Resources department.
POSITION QUALIFICATIONS
- High school diploma and two years of relevant human resources and/or administrative/clerical experience
- Flexibility and ability to prioritize a high volume of responsibilities with tight deadlines
- Advanced computer proficiency in Excel, Word, Outlook, Adobe Acrobat Pro.
PERFORMANCE REQUIREMENTS
- Support Human Resources Leadership and Human Resources Department with applicable tasks.
- Monitor the Human Resources shared email and respond to inquiries, as applicable.
- Appropriately field Human Resources phone calls from staff, applicants, and vendors.
- Assist with maintenance of all records/backgrounds according to contract/compliance standards.
- Responsible for employee file maintenance, including—but not limited to—creating secure backups, appropriately scanning, and filing employee documents and/or department projects.
- Support the recruitment process and all applicant/staff background processing, and other records, according to compliance standards, including but not limited to DCF.
- Responsible for maintaining the HR Memo process.
- Support all applicable staff training, including but not limited to My FL Learn.
- Assist in employee lifecycle processes, including but not limited to onboarding and offboarding.
- Assist in all audit needs, including but not limited to financial, contract, benefit, and DCF audits.
- Assist with employee needs in the PTO and payroll management systems.
- Responsible for document tracking and collection, as assigned.
- Support the maintenance and updating of the applicable shared drive folders, as needed.
- Assist with managing all applicable HR calendars and scheduling HR meetings as required.
- Assist in the creation and maintenance of HR processes, as assigned.
- Support the performance appraisal process.
- Support the communication, tracking, and compliance of all applicable staff training.
- Support any other HR assigned tasks, including but not limited to reminder emails.
- Must be able to work under tight schedules and possess the ability to effectively handle pressure associated with deadlines.
- Ensure all activities and engagements with applicants, employees, volunteers, and vendors are handled with excellence and meet standards and policies.
- Required to train/cross-train other team members, as applicable.
- Required to schedule, support, and attend all meetings, as applicable.
LOCATION
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Palm Beach Gardens
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